Jaarbeurs B.V. (the “Jaarbeurs”) is an international exhibition and conference organisation. We organise and accommodate large-scale public and trade fairs, events, business meetings and conferences. We also provide various online media and communication services.
We process personal data when providing our services. This privacy statement sets out what personal data Jaarbeurs collects and uses and how we handle them. We advise you to read this privacy statement carefully.
Jaarbeurs is the controller. Our contact details are:
PO Box 8500
3503 RM Utrecht
This privacy statement applies to all personal data processing by or in the name of Jaarbeurs and its affiliated businesses.
Jaarbeurs sets great store by your privacy and handles your personal data with as much care and as safely as possible. Jaarbeurs complies with the privacy regulations in that regard.
Jaarbeurs records personal data when providing its services. It does so, for instance, when you participate in an exhibition or conference, when you subscribe to one of our newsletters, have your badge scanned during a visit to a fair, download white papers, state an interest or are otherwise in contact with Jaarbeurs. They may be personal data, but also data that we use to analyse the use made of our websites, such as the number of times our websites are visited and which pages are performing best.
This privacy statement sets out what personal data of yours we may process. Those personal data are dependent on the services that you use and the information that you leave behind on our websites. For instance, we process different personal data of visitors of physical or online services than those
of our (prospective) exhibitors or (prospective) venue lessee that rents Jaarbeurs space.
For your convenience we differentiate between the processing of personal data for a number of specific services of Jaarbeurs and the use of our websites and social media channels. In this part, general information is provided on the processing of your personal data that applies to all those services and
to the processing of personal data via our websites and via social media channels. A number of links can be found below. By clicking on a link you can read what personal data Jaarbeurs processes for that specific service or process, and for what purpose:
For job applicants we have a separate vacancy site with a separate private statement. That privacy statement on the www.werkenbijjaarbeurs.nl website
provides information on how Jaarbeurs handles your personal data if you leave behind personal data there.
Jaarbeurs uses the personal data listed under the buttons for the performance and settlement of an agreement, such as an agreement with you as a visitor or exhibitor at a fair or an event, or an agreement regarding the renting of meeting space or a parking space. Jaarbeurs may also be required by law to
process your personal data, for instance by tax legislation.
Jaarbeurs may also use your personal data on the grounds of legitimate business interests. Those interests include the provision of sound services, the
security of buildings and systems, the efficiency of internal operations, the generation of income, the protection of financial interests, and the
informing of customers of (new) products and services of Jaarbeurs.
If Jaarbeurs processes personal data on the basis of your permission, it requests that permission separately. You may withdraw your permission at any
time, but the data processed until that time will then have been lawfully processed.
Your personal data may be transferred to countries outside the EU in respect of the organisation of international exhibitions and events. It is possible
that those countries, such as the USA, do not offer the same level of protection as that which applies within Europe. Jaarbeurs takes appropriate
measures in that case.
Personal data may furthermore be processed outside the EU because certain service providers of Jaarbeurs are located outside the EU, such as Microsoft
and Mailchimp. Your data may furthermore be stored by third parties outside the EU on the grounds of the use of services of Google Analytics, Facebook,
Twitter and LinkedIn. All of those parties are EU-US Privacy Shield registered, which means that they comply with European privacy legislation.
and for targeted advertising purposes.
What are cookies?
Cookies are small text files that are placed on your computer, tablet or mobile phone via a website of Jaarbeurs and are read when you use our websites.
An explanation of the various types of cookies used by Jaarbeurs is provided below.
Jaarbeurs uses a number of functional cookies. They allow us to store data for you that enhance your experience of our websites. The functional cookies
that we place via our various websites have the following purposes, among others:
We use analytical cookies to enable us to adjust our websites to the wishes and interests of the visitors.
Jaarbeurs uses Google Analytics of Google Inc. (“Google”). Via Google Analytics we obtain information on the manner in which our website is used. The information consists of user statistics, such as the number of different visitors, the pages frequently visited and the average
duration of a visit. We do so on the basis of the “Privacy-Friendly Way to Use Google Analytics” handbook of the Dutch Data Protection Authority. This means that we have instructed Google to remove the last three digits of your IP address (so that it is difficult to trace the IP address to a specific visitor) and we have disabled Google’s standard data sharing settings.
Jaarbeurs has furthermore entered into a data processing agreement with Google. We do not use other Google services in combination with the Google Analytics cookies. The limited information that is shared with Google when Google Analytics is used is transferred to and stored by Google on servers in the USA. Google is affiliated with the EU/US Privacy Shield, which guarantees an appropriate level of protection regarding the processing of personal data.
Social media cookies
Social media cookies make it possible to easily share a page via social media or to show social content on a subject (such as tweets). The social media
for which cookies can be placed include Twitter, LinkedIn, Google+ and Facebook.
after you have visited our site. On the Your online choices website » you can find more information on this type of banner and how you can grant or
withdraw your consent. Those banners also include an information icon that also allows you to withdraw you consent for the use of those banners.
This link » takes you to a list of the special cookies and cookie providers that Jaarbeurs uses on its websites.
Removing and refusing cookies
You can remove the cookies on your device and refuse new cookies in your browser settings. The manner in which that is done differs per browser; see this link for Google Chrome » and this link for Internet Explorer » on how to remove the various types of cookies. If you do not want Google to collect and use Google Analytics data, you can download and install the browser plug-in that can be found athttps://tools.google.com/dlpage/gaoptout .
More information is also provided by the Consumentenbond (Dutch Consumers’ Association) under “Cookies verwijderen’ »
More information on cookies
More information on cookies is provided by the Consumentenbond under ‘Wat zijn cookies?’ »
Jaarbeurs combines the information collected on its websites and by other sources to optimise your (online) experience and its services.
Jaarbeurs does not retain your personal data any longer than is necessary for the aforesaid data processing purposes. Your personal data are therefore
retained for as long as is necessary to achieve the purposes in question.
We are required to retain certain personal data for a longer period, in order to comply with statutory obligations to retain records, e.g. under tax
Jaarbeurs has of course taken security measures to protect your personal data against loss and unauthorised access.
You have a number of rights under privacy regulations, which are described below.
Right to access
You have a right of access to your personal data. On receipt of your request, you are provided with a summary of your personal data within a period of
Right to rectification
If your data are incorrect, we will correct them at your request.
Right to erasure
You may request us to erase your personal data. The data can be erased only if they are incorrect or are no longer relevant.
Right to restriction of processing
If in your opinion Jaarbeurs is processing your personal data unlawfully or incorrectly, you may have that processing restricted.
Right to object
You may object to the processing of your personal data on the grounds of personal circumstances. If you object to the processing of your personal data
for direct marketing and/or profiling purposes, we will terminate the processing as soon as possible.
Right to data portability
You may request transmission of your personal data if the data were provided on the basis of your consent or an agreement with Jaarbeurs.
If you have any questions regarding this privacy statement or a request regarding the processing of your personal data, please send a message to:
PO Box 8500
NL-3503 RM Utrecht
or an email to: firstname.lastname@example.org
To ensure that we do not provide, correct or remove the wrong data, we may request you to identify yourself when you make such a request. You may do so by
enclosing a copy of valid proof of identity. Please remember to make your BSN (citizen service number) and your passport photograph illegible in the
copy. You can do so, for instance, using the KopieID app »
If you have a complaint about the processing of your personal data by Jaarbeurs, we will try to reach a solution in consultation. If that does not have
the desired effect, you have the right to file a complaint with the privacy authority, the Autoriteit Persoonsgegevens (Dutch Data Protection Authority).
You can contact the Data Protection Authority via this link »
Jaarbeurs may amend this privacy statement. New versions are always published on our websites.
Date of most recent amendment: 9 October 2018
Jaarbeurs itself organises exhibitions and events or accommodates exhibitions and events of other organisations. As a visitor or an exhibitor at such exhibitions and events, you provide Jaarbeurs with personal data, for instance when you order tickets for an exhibition, take part in an exhibition, park your car, or request information.
Jaarbeurs processes the following personal data in respect of an exhibition or event:
o the scanning of your badge or ticket at the entrance to establish the number of visitors and to obtain information on show/no-show
o the scanning of your badge in lecture theatres, whereby the lecturer is provided with your data
o the scanning of your badge by an exhibitor: if you actively have your badge scanned, the exhibitor receives your data from Jaarbeurs
Jaarbeurs processes these personal data for several purposes, such as:
Jaarbeurs may pass on your personal data to third parties when providing its services, such as parties involved in the organisation and implementation of exhibitions and events of or in the Jaarbeurs. IT suppliers and suppliers of facilities services. Jaarbeurs also uses various advisors who may gain access to your personal data, such as management consultants and lawyers.
If you have your badge scanned by an exhibitor or at a theatre, your personal data are passed on to the exhibitor or organisation in question that organises lectures. Jaarbeurs scans your badge only with your consent. The exhibitor or by organiser of the lecture in question is exclusively responsible for the ultimate processing of your personal data. You may contact those parties for further information on how to handle your personal data.
As an exhibitor, you have access to a specially organised online environment of Jaarbeurs. Jaarbeurs may pass on the information that you provide there to third parties, which may contact you regarding services that may supplement those provided by Jaarbeurs. The reason for passing on this information is to generate additional income and to offer you as comprehensive a range of services as possible, so that you can optimally promote yourself as an exhibitor at Jaarbeurs.
We may also be required by law to pass on your personal data to third parties. The police and municipality, for instance, may request us to provide data, for instance regarding fraud, safety or an investigation.
Jaarbeurs processes personal data when leasing out of conference and meeting locations and parking spaces.
Jaarbeurs may process the following personal data:
When providing its services, Jaarbeurs process your personal data for various purposes, such as:
When providing its services, Jaarbeurs may pass on your personal data to third parties, such as parties involved in the leasing out of the Jaarbeurs locations and parking facilities, including IT suppliers and suppliers of facilities services. Jaarbeurs also uses various advisors who may gain access to your personal data, such as management consultants and lawyers.
We may pass on your personal data to third parties who may contact you regarding services that supplement these services of Jaarbeurs.
We may also be required by law to pass on your personal data to third parties. An accountant may gain access to personal data when performing an audit. The police and municipality may obtain information from us, for instance regarding fraud, security or an investigation.
Jaarbeurs has several catering facilities, such as its restaurants. When you book a table or use our catering facilities, we process your personal data, for instance to reserve a table for you.
When you use its catering facilities, Jaarbeurs may process the following personal data:
When providing catering services, Jaarbeurs processes your personal data for various purposes, such as:
Jaarbeurs may use the services of third parties for the purposes stated above. For catering purposes, for instance, Jaarbeurs uses the services of the suppliers of the reservation systems, which have access to your personal data for maintenance purposes Jaarbeurs also uses various advisors who may gain access to your personal data, such as management consultants and lawyers.
We may also be required by law to make your personal data available to third parties. When performing an audit, an auditor may gain access to personal data. The police and the municipality may request us to provide information, for instance regarding fraud, safety or an investigation.
Jaarbeurs offers online media services via several websites. Content and product information are offered via those websites.
When you leave behind data in order to download content or for product information, you actively provide Jaarbeurs with personal data, such as the following:
Jaarbeurs processes your personal data for various purposes when providing online media services, such as:
When providing its services, Jaarbeurs may pass on your personal data to third parties, such as the IT suppliers of our systems or our website manager. Jaarbeurs furthermore uses various advisors who may gain access to your personal data, such as management consultants and lawyers.
The nature of our online media services furthermore requires us to pass on personal data to third parties. That may be the case for instance, if you download content (white papers) of third parties on one of our online portals or if you apply for product information. The third party in question (the provider of the white paper or the supplier of a product) may then contact you. That is done only with your consent. The provider in question is exclusively responsible for the ultimate processing of your personal data by. You may contact that provider for further information on how it handles your personal data.
We may also be required by law to pass on your personal data to third parties. An accountant may gain access to your personal data when performing an audit. The police and the municipality may obtain information from us, for instance regarding fraud, security or an investigation.
If you fill out a web form, subscribe to one of our newsletters, use a social media channel, or contact us via our online contact form, you provide us with personal data. We may furthermore collect data on the use of our websites, such which pages are visited.
Jaarbeurs may process the following personal data via the website and by means of online communication:
When providing its services, Jaarbeurs processes your personal data for various purposes, such as:
Jaarbeurs uses the services of third parties for online communication, such as the website host and providers of social media channels. Jaarbeurs also uses various advisors who may gain access to your personal data, such as management consultants and lawyers.
We may also be required by law to pass on your personal data to third parties. An accountant may gain access to your personal data when performing an audit. The police and the municipality may request us to provide information, for instance regarding fraud, security or an investigation.